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Drowning in Emails - Part 2

Posted By Administration, Thursday, August 8, 2013
Updated: Friday, August 30, 2013

Managing my emails is an important part of my day. I've read I should have NO emails in my inbox. How can this be?

A second blog from the website Asian Efficiency has some ideas to create a folder structure and workflow to your emails. It is outlined further in the article The Simple Guide to Managing Your Email More Effectively.

The concept of Inbox Zero:
  1. View your inbox as a temporary holding place, not a storage area. Only unread emails here.
  2. Folder structure: Create 3 folders - Reply, Waiting & Archive. REPLY - someone is requesting something from you. WAITING - Delegated tasks, follow-up
  3. Use the 2 minute rule. If it takes longer than 2 minutes to act on it now, put it in the REPLY folder.

You may need other folders, but this is a good start. Continually rereading emails is a waste of time, especially when dealing with many in a day.

TIP:Check out the full article, including a workflow diagram by clicking on this link. Very helpful and worth the look.

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