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Templates Save Time

Posted By Administration, Friday, March 1, 2013
Updated: Friday, August 30, 2013

I think I spend too much time assembling proposals and reports. I'm a reasonably fast writer, but starting over for each client burns up time I'd rather spend doing other things.

Even the most efficient and fastest writer can find ways to write less. First, are you including too much material in your writing product? For example, does your prospect really need to read your entire company history or all your past projects and clients? Consider what the reader needs or wants.

Second, don't write custom when repurposing can save a lot of time. This doesn't mean copying a proposal or report and replacing the former client's name with a global search. It means planning what you want to write, use parts from other documents that are appropriate, and a final quality control proof to prevent embarrassing mistakes. If you wrote it and it worked well in a prior use, it is probably a good tool to get ahead of the writing task this time.

TIP:Templates. Look at some past writings for components you can use again. Consider creating a table of contents of writing products you will need, creating a list to choose from in the future. Examples are short, medium and long summaries of past projects, descriptions of your approach or trends in your industry or technical approach. The upfront effort to create a resource library will help you assemble a first draft in less time than you currently spend.

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